Privacy Policy

Last updated: 27th May 2026

Policy Statement

German Talent Solutions Ltd. is committed to protecting your personal information and respecting your privacy. This Privacy Policy explains how we collect, use, store, and share your information when you visit our website at https://germantalentsolutions.co.uk/, use our services, or get in touch with us.

Who We Are

German Talent Solutions Ltd. is the data controller for any personal information you provide to us. You can contact us using the details at the end of this policy.

What Information We Collect

We may collect and process the following types of personal information:

Name
Email Address
Telephone number
Company Name
Information you provide in an enquiry
Information provided as part of a consultancy or recruitment-related discussion

We do not collect analytics data or technical tracking data, as our website does not use cookies or analytics tools.

Children’s Data

We do not knowingly collect or process personal data relating to children. Our website and services are not intended for individuals under the age of 18. If we learn that we have accidentally collected personal data from a child, we will delete it immediately.

How We Use Your Information

We use your information to:

Respond to your enquiries or messages
Provide our consultancy services
Maintain records of our business correspondence
Manage our relationship with clients and prospective clients
Comply with legal or regulatory obligations

We do not use personal data for marketing unless you have asked us to contact you for updates.

Use of Cookies

We use cookies to ensure smooth navigation and enable essential site functions.
You can opt-in to the Cookies via the Cookie Consent Banner and can change your preferences at any time using the link in the footer of the website.

Our Legal Grounds for Using Your Data

Under UK data protection law, we must have a lawful basis to process your information. These include:

How Long We Keep Your Information

We only keep personal data for as long as necessary to fulfil the purpose it was collected for and as outlined by the ICO Data retention policy appendix B.

Enquiry website and emails: up to 12 months
Client Correspondence: up to 7 years (for tax and legal obligations)
Contract related documentation: up to 7 years after termination or expiry
Financial and invoicing records: up to 7 years (to meet HMRC and legal requirements)
Candidate information and CVs: up to 12–24 months, unless a longer period is required for an ongoing opportunity or consent is renewed
General business correspondence: up to 7 years
CCTV footage (where applicable): typically up to 30 days, unless required for investigation or legal purposes

Personal data is securely deleted, anonymised, or destroyed once it is no longer required.

Who We Share Your Data With

We may share your personal data with trusted third-party service providers who support the operation of our business. This includes:

Customer Relationship Management (CRM) systems, used to manage client, candidate, and business relationships
Website hosting providers
Business email and communications providers
Accounting and invoicing systems, where required for financial and tax purposes

These providers process personal data only on our behalf, under our instructions, and are required to implement appropriate security measures.

We do not sell or trade your personal data.

Our Commitment to Data Security

We take the security of your personal information seriously. To prevent unauthorised access, maintain data accuracy, and ensure proper use of your information, we have put in place appropriate physical, electronic, and organisational measures to safeguard the data we collect.

These measures include secure servers, data encryption, access restrictions, and regular reviews of our security practices. We take reasonable and practicable precautions to ensure your data security.

Your Rights

As a data subject you have the following rights under UK GDPR:

To be informed of what data we hold and are collecting
To access the personal data we hold about you
To ask us to correct or update inaccurate data
To ask us to delete your data in certain circumstances
To object to or restrict how we use your data
To withdraw consent at any time (where we rely on consent)
To lodge a complaint with the UK Information Commissioner’s Office (ICO)

To exercise any of these rights, contact us using the details below.

Changes to This Policy

We may update this policy from time to time. The latest version will always be available on our website, and we will highlight any significant changes clearly.

Contact Us

If you have any questions about this Privacy Policy or want to exercise your rights, you can contact us via:

Email: contact@germantalentsolutions.co.uk